Eagle Bluff Environmental Learning Center

Environmental Learning Center

Outdoor School

Information for Teachers and Group Leaders

Planning Resources

Thank you for choosing us as your Outdoor School destination! We’re excited for your arrival.

To make your trip run as smooth as possible, please take a minute to familiarize yourself with the planning information on this page, in its entirety, as soon as you’ve booked your Outdoor School trip.

If you have any questions, please contact our Scheduling Manager.

Planning documents by type:

General forms

Student & parent handouts

Teaching & classroom resources

Digital Medical forms

Your group will receive a link to your Electronic form upon completion of your Scheduling Form.  If you need the Electronic version sooner please email our Scheduling Manager.

More information about electronic medical forms

This will be a Google Form, and easily sendable to your student families and adult chaperones via a link.  And, can easily be completed using various devices – computer, phone, ipad, etc. over WiFi or cellular data connections.

In addition, if needed, users have the option to translate the page to their native language. You, as the teacher, will have access to the list of students (and chaperones) that have completed the form. In addition, you’ll be able to go through the compiled information, and enter in the student and chaperone letter group assignments.

All forms must be completed by the MONDAY OF THE WEEK PRIOR TO your trip (appr 7-10 days before your trip). Our staff will access the data and adequately prepare for your visit since all of the needs (dietary, medical, etc) are aggregated in this form. 

Planning documents by date:

When you reserve your trip

Read/Print:

Submit:

  • Funding Assessment (by invitation only)
6-12 Months Before Your Trip

Arrange:

  • Informational Meeting for Parents
  • Chaperone Sign-up
  • Chaperone Background Checks (optional; as required by school)
  • Bussing/Transportation

Distribute:

6 Months Before Your Trip

Submit:

  • Reservation Contract (to be provided by our group coordinator)
3 Months Before Your Trip

Optional:

Submit:

2-4 Weeks Before Your Trip

Review:

  • Evening Activity Lesson Plans
  • Proposed Schedule (to be provided by our group coordinator; email any changes or questions to the group coordinator within the week)

Optional:

Distribute to students and parents:

Distribute to chaperones:

Medical Release & Liability Forms:

  • Ensure all chaperones, teachers, & students have completed their forms
  • Assign letter groups in the Google Sheet
  • Assign dorm rooms in the Google Sheet
1 Week Before Your Trip

Finalize details:

Confirm with our group coordinator:

  • Final numbers of students and adults
  • Arrival and departure time
During or After Your Trip

Optional:

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