Planning Resources
Thank you for choosing us as your Outdoor School destination! We’re excited for your arrival.
To make your trip run as smooth as possible, please take a minute to familiarize yourself with the planning information on this page, in its entirety, as soon as you’ve booked your Outdoor School trip.
If you have any questions, please contact our Groups & Scheduling Manager.
Planning documents by date:
When You Reserve Your Trip
Read/Print:
Submit:
- Funding Assessment (by invitation only)
6-12 Months Before Your Trip
Arrange:
- Informational Meeting for Parents
- Chaperone Sign-up
- Chaperone Background Checks
- Bussing/Transportation
Distribute:
6 Months Before Your Trip
Submit:
- Reservation Contract (to be provided by our group coordinator)
Contact:
- If you need help selecting classes and activities, contact us.
3 Months Before Your Trip
2-4 Weeks Before Your Trip
Review:
- Evening Activity Lesson Plans
- Trip Journal Pages
- Dorm Room Layout
- Pre-Trip Classroom Activities
- Proposed Schedule (to be provided by our group coordinator; email any changes or questions to the group coordinator within the week)
Assign students to:
- Class Groups (up to 20 students per group)
- KP Duty Teams
- Dorm Rooms (up to 8 per room)
Assign chaperones to:
- Class Groups
- KP Duty Team
- Lead Evening Activities
- Dorm Duty Rotation
Distribute to students and parents:
Distribute to chaperones:
1 Week Before Your Trip
Collect all completed:
Lead students in a review of:
- Code of Conduct
- Dorm Rules
- What to Bring
- Trip Schedule and any other reminders
- Pre-trip Classroom Activities
Confirm with our group coordinator:
- Final numbers of students and adults
- Arrival and departure time