Planning documents by type:

General forms

Student & parent handouts

Teaching & classroom resources

Other Planning Resources

Electronic Medical Forms

Your group will receive a link to your electronic medical form upon completion of your Scheduling Form.  If you need the electronic version sooner please email our Scheduling Manager.

More information about electronic medical forms

This will be a Google Form, and easily sent to your student families and adult chaperones via a link.  It is:

  • Completed using any devices (computer, phone, iPad, etc.) using WiFi or cellular.
  • Automatically translated into Spanish and Somali. Translated via browser into any other language.
  • Data accessible to the teacher

The teacher will go through the compiled information to ensure everyone has completed it, and enter in the student and chaperone letter group and dorm room assignments.

All forms must be completed by the MONDAY OF THE WEEK PRIOR TO your trip (appr 7-10 days before your trip). Our staff will access the data and adequately prepare for your visit since all of the needs (dietary, medical, etc) are aggregated in this form. 

Planning documents by date:

When you reserve your trip

Read/Print:

Submit:

  • Funding Assessment (by invitation only)
6-12 Months Before Your Trip

Arrange:

  • Informational Meeting for Parents (optional; reach out to the Outdoor School Manager if you’d like an Eagle Bluff staff to help facilitate)
  • Chaperone Sign-up
  • Chaperone Background Checks (as required by school)
  • Bussing/Transportation

Distribute:

6 Months Before Your Trip

Submit:

  • Reservation Contract (to be provided by our Scheduling Manager)
3 Months Before Your Trip

Optional:

Submit:

2-4 Weeks Before Your Trip

Review:

Optional:

Distribute to students and parents:

Distribute to chaperones:

Medical Release & Liability Forms:

  • Ensure every chaperone, teacher, & student has completed a form
  • Assign letter groups in the Reponses sheet
  • Assign dorm rooms in the Responses sheet (many teachers use CleverGroups)
  • If accommodations are needed for accessibility, email the Outdoor School Manager
1 Week Before Your Trip

Finalize details:

Confirm with our Scheduling Manager:

  • Final numbers of students and adults
  • Arrival and departure time
During or After Your Trip

Optional: